Internal audit/audit question list; If you are implementing a management system in your business, this is the list of questions you need for the internal audits you need according to the management system you apply. Although the frequency of internal audits varies depending on the standard you implement, all management system standards require an internal audit at least once a year using an internal audit/audit question list. If you are working on product safety, your inspection frequency may be more than once a year. Inspection frequency is determined according to the risk analysis, again depending on the standard, and is carried out with an internal audit/audit question list.
The first step to perform the internal audit is to prepare the internal audit/audit question list that you will perform the audit. Even if you say, “The internal audit/audit question list I have prepared is sufficient and fully meets the needs of my company”, you can start the audit immediately in the field with the internal audit/audit question list you have uploaded, by uploading your question list in excel form on the Suswise Question List/QuickCheck Application. However, if you do not have a question list and do not have the competence to prepare an internal audit question list yet, you can purchase the internal audit/audit question list you need from the experienced professionals we call Suswiser at Suswise and start implementing it immediately.
With the Suswise Question List/QuickCheck Application, besides your internal audits, you can perform your GMP and field audits, dealer and branch audits, the audit of your warehouses where you receive service, your supplier audits, your supplier question lists, your self-assessment to evaluate the current situation when starting a new management system standard, a management system or You can manage your management system improvement project.
While creating the internal audit/audit question list, the score given in Suswise for each question allows you to make a more effective comparison for each section at the end of the audit. For example; You can make a comparison that while the production department is 80% successful at the end of the inspection, the maintenance department is 70% successful. In addition, when creating the internal audit/audit question list, the score given in Suswise for each question not only allows you to effectively compare the sections, but also you can compare your internal audit success rate in 2021 with your success rate in 2022. You can compare the success percentages of your internal audit suppliers in the same year, and you can also follow the development status of the same supplier in the last five years with the Suswise Question List/QuickCheck application.
While inspecting with a phone or tablet in the field, you can take a photo of it and upload it to the system after you write the nonconformity in the relevant question according to the internal audit/audit question list. Thus, you get rid of the trouble and waste of time combining the question list and the photo on the computer. Thanks to the internal audit/audit question list, you can instantly assign a task for the nonconformity you wrote while performing the audit. You can choose your teammate, the deadline, to whom you will assign the task; If necessary, you can request root cause analysis. After the task is closed, you can appoint the approver to control the task. Thus, you will get rid of the trouble of writing nonconformities, assigning tasks for nonconformities and wasting time after the audit.
By following the nonconformities you wrote while performing the audit according to the internal audit/audit question list, on a single page; If necessary, they can close the tasks assigned to them with root causes and send them to the person who approves them with closing photos. Approvers can also manage all approval processes on a single screen. If he does not find the evidence sent for approval sufficient, he may reject it and send it back.
The authorized person who performs the audit in accordance with the internal audit/audit question list checks the status of all tasks from a single screen via the Suswise Question List/QuickCheck application.
It is as important as performing an audit to produce a detailed report from it. Thanks to the Suswise Question List/QuickCheck application, you can not only get reports based on scoring, but also generate detailed reports on the following:
Percentage of success on a departmental basis when you perform the first audit,
The percentage of success that changes as the tasks are completed,
pending, completed and expired tasks by department,
pending, completed and expired tasks by department,
You can see the assigned person regarding the nonconformities, the start and end date of the task, the completion status of the task, the completion date of the task, the actions taken to close the nonconformity and the root cause details at any time.
You can use the Suswise Question List/QuickCheck Application to check your current system with a question list, or to set up a new system or to start a new project, you can immediately start using the question lists prepared for you by our experienced Suswisers, this time using the Suswise Question List/QuickCheck Application. You can use it to manage your project, assign tasks, track assigned tasks, check if they are done on time.
You can reach the list of questions you need to perform your internal audit in a healthy way by clicking the link below:
Prepared by: Sibel Tashan Yurtseven,Lead Auditor for GFSI Approved Standards